A general diary (G.D.)
General Diary:
A General Diary (G.D.) can be lodged in any case like if you had lost some vital documents, mobile phone, or original copy of any document. You can get a General Diary entry in the police station under the jurisdiction of the commission of the incident or where you reside.
A General Diary entry is made when any complaint is lodged and the police enter the details in their records. The general diary is an internal police record, while in the case of F.I.R., a copy of these will be provided to the complainant.
Our Services:
We as your advocate will make the draft ready and will talk to the Police personnel to lodge your case and provide you a General Diary Number. Last but not least we will follow up your case with the police till you get justice or any resolution in the case.
- ✓Prepare proper G.D. draft with all necessary details
- ✓Coordinate with police station for G.D. entry
- ✓Obtain General Diary Number for your records
- ✓Follow up with police until resolution
- ✓Provide legal guidance throughout the process
When to File General Diary (G.D.)?
Lost Documents
Lost vital documents like PAN card, Aadhaar, passport, driving license, educational certificates, property documents
Lost Mobile Phone
Lost or stolen mobile phone - G.D. helps in blocking SIM card and tracking the device
Lost Property
Lost valuable items, jewelry, cash, or other personal belongings
Non-Cognizable Offenses
For offenses where police cannot arrest without warrant (like simple hurt, defamation)
Threat or Harassment
Receiving threats, harassment, or intimidation that doesn't amount to cognizable offense
Dispute Documentation
To create official record of disputes, complaints, or incidents for future reference
Difference between G.D. and F.I.R.
General Diary (G.D.)
- •For non-cognizable offenses or lost property
- •Police cannot arrest without warrant
- •Internal police record - no copy provided
- •Used for documentation purposes
- •No formal investigation required
- •Examples: Lost documents, mobile, simple disputes
First Information Report (F.I.R.)
- •For cognizable offenses (serious crimes)
- •Police can arrest without warrant
- •Free copy provided to complainant
- •Mandatory investigation begins
- •Formal criminal proceedings initiated
- •Examples: Theft, fraud, assault, serious crimes
Note: If a non-cognizable offense is reported, police will register it as G.D. If the offense is cognizable, police must register it as F.I.R. under Section 154 of CrPC. The choice between G.D. and F.I.R. depends on the nature and severity of the offense.
Process of Filing General Diary
Visit Police Station
Go to the police station having jurisdiction over the area where the incident occurred or where you reside
Prepare Complaint
Draft a written complaint with all details of the lost item or incident
Submit to Police
Submit the complaint to the police officer in charge or Station House Officer (SHO)
G.D. Entry Made
Police officer enters the details in the General Diary and assigns a G.D. number
Note G.D. Number
Note down the General Diary number for future reference and follow-up
Follow Up
Regularly follow up with police for any updates or recovery of lost items
Important Points about General Diary
No Copy Provided
Unlike F.I.R., police do not provide a copy of G.D. entry. You should note down the G.D. number for your records.
Internal Record
G.D. is maintained as an internal record of the police station for administrative and documentation purposes.
No Investigation
Police are not legally bound to investigate G.D. entries, but may take action if they find it necessary.
Useful for Records
G.D. serves as official documentation that can be used for insurance claims, duplicate document issuance, or future legal proceedings.
Can Convert to F.I.R.
If police discover during investigation that the offense is cognizable, G.D. can be converted to F.I.R.
Time Limit
There is no specific time limit for filing G.D., but it's advisable to file as soon as possible after the incident.
GENERAL DIARY
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